BECOME by Dr Anderson is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you participate in our programs or use our services.
1. Data Controller
The data controller for your personal information is BECOME by Dr Anderson. We are responsible for determining how and why your personal data is processed.
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
2.1 Identity and Contact Information
- Full name
- Email address
- Phone number
- Postal address
- Job title and organization
2.2 Program-Related Information
- Application and nomination details
- Professional background and experience
- Learning objectives and goals
- Participation records and attendance
- Feedback and assessment data
- Program completion certificates
2.3 Financial Information
- Payment details for program fees
- Billing address
- Invoice and payment history
2.4 Communications
- Correspondence via email, phone, or other channels
- Meeting notes and session recordings (with consent)
- Feedback and survey responses
2.5 Technical Data
- IP address and device information
- Browser type and version
- Website usage data and analytics
- Cookies and similar technologies
3. How We Use Your Personal Data
We process your personal data for the following purposes:
3.1 Program Delivery
- Managing your application and enrollment
- Delivering coaching services and program content
- Matching you with appropriate coaches and cohorts
- Tracking progress and providing feedback
- Issuing completion certificates
3.2 Communication
- Sending program updates and schedules
- Responding to your inquiries
- Providing customer support
- Sending relevant program information
3.3 Administration
- Processing payments and managing accounts
- Maintaining accurate records
- Compliance with legal obligations
- Quality assurance and program improvement
3.4 Marketing (with consent)
- Informing you about future programs
- Sending newsletters and updates
- Alumni engagement activities
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Contract: To perform our contractual obligations in delivering the program
- Legitimate Interest: To improve our services and maintain business relationships
- Consent: For marketing communications and optional activities
- Legal Obligation: To comply with applicable laws and regulations
5. Data Sharing
We may share your personal data with:
5.1 Internal Team
- Coaches and facilitators assigned to your program
- Administrative staff involved in program delivery
- Leadership team for program oversight
5.2 Third Parties
- Technology service providers (for platform hosting and support)
- Payment processors (for secure transaction handling)
- Professional advisors (legal, accounting, auditing)
- Nominators or sponsoring organizations (progress updates only)
5.3 Legal Requirements
We may disclose your information if required by law, court order, or to protect our rights and safety.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data:
- Encryption of data in transit and at rest
- Access controls and user authentication
- Regular security assessments and updates
- Staff training on data protection
- Secure backup and recovery procedures
7. Data Retention
We retain your personal data for the following periods:
- Program participation records: 7 years after completion
- Financial records: 7 years for tax and accounting purposes
- Marketing communications: Until you unsubscribe or object
- Technical data: 2 years unless longer retention is required
Data may be retained longer if required for legal compliance, dispute resolution, or legitimate business purposes.
8. Your Rights
Under data protection laws, you have the following rights:
8.1 Right of Access
You can request a copy of the personal data we hold about you.
8.2 Right of Rectification
You can request correction of inaccurate or incomplete personal data.
8.3 Right of Erasure
You can request deletion of your personal data in certain circumstances.
8.4 Right to Restrict Processing
You can request limitation of how we process your personal data.
8.5 Right to Data Portability
You can request transfer of your data in a portable format.
8.6 Right to Object
You can object to processing based on legitimate interests or for marketing purposes.
8.7 Right to Withdraw Consent
Where processing is based on consent, you can withdraw it at any time.
To exercise these rights, please contact us using the details below. We will respond within one month of receiving your request.
9. International Transfers
Your personal data may be transferred to and processed in countries outside your jurisdiction. Where this occurs, we ensure adequate safeguards are in place to protect your data in accordance with applicable data protection laws.
10. Cookies and Website Analytics
Our website uses cookies and similar technologies to:
- Enable essential website functionality
- Analyze website usage and performance
- Personalize your experience
- Provide relevant content and recommendations
You can control cookie preferences through your browser settings. Some features may not function properly if cookies are disabled.
11. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes through email or prominent website notices. Your continued participation after such changes constitutes acceptance of the updated policy.
12. Contact Us
For questions about this Privacy Policy or to exercise your rights, please contact us:
13. Supervisory Authority
If you are not satisfied with how we handle your personal data or privacy concerns, you have the right to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction.
Privacy and Electronic Communications Regulations (PECR)
Other applicable data protection laws
2. INFORMATION WE COLLECT
2.1 Information You Provide Directly
2.1.1 Participant Applications & Enrolment
When you apply to or enrol in BECOME, we collect:
- Identity information: Full name, date of birth, gender (optional), nationality
- Contact information: Email address, phone number, postal address, country of residence
- Application information: Your motivations, goals, why you want to join BECOME, current life circumstances, what you hope to achieve
- Professional information: Employment status, occupation, employer/organisation (if applicable)
- Nomination details: Who nominated you (if applicable), relationship to nominator
- Payment information: Billing address, payment method details (processed by third-party payment providers)
- Programme content: Reflection selections, action plans, evidence uploads, BECOME Stories, coaching notes, progress documentation
- Attendance records: Participation in group sessions, check-ins, and programme activities
- Communications: Messages with coaches, programme administrators, and customer support
2.1.2 Coach Applications & Engagement
When you apply to become or work as a coach, we collect:
- Identity information: Full name, professional credentials, qualifications
- Contact information: Email, phone, postal address, jurisdiction of residence
- Professional background: CV/resume, coaching experience, expertise, specializations, professional memberships
- Application information: Why you want to coach for BECOME, relevant experience, availability
- Performance data: Coaching quality assessments, participant feedback, completion rates, supervision notes
- Financial information: Payment details, invoicing records
2.2 Information We Collect Automatically
When you visit our website, we automatically collect:
- Technical data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform
- Usage data: Information about how you use our website, including pages visited, time spent on pages, links clicked, referring websites
- Device data: Device type, unique device identifiers, mobile network information
2.4 Sensitive Personal Data
In some circumstances, we may process special categories of personal data (sensitive data), including:
- Health information: If you voluntarily disclose information about your physical or mental health during coaching or in programme applications
- Safeguarding data: Information related to safety concerns, risk assessments, or welfare issues
We only process sensitive data where we have a lawful basis and where necessary for programme delivery, safeguarding, or legal compliance.
4. HOW WE USE YOUR INFORMATION
4.1 Legal Basis for Processing
We process your personal data on the following legal grounds:
4.1.1 Contractual Necessity
To perform our contract with you, including:
- Processing your application and enrolment
- Delivering the BECOME programme and coaching services
- Managing coach engagements
- Processing payments
- Issuing certificates through our certification partners
4.1.2 Legitimate Interests
Where necessary for our legitimate business interests, including:
- Improving our programmes and services
- Conducting research and analysis (using anonymised data)
- Marketing our services to individuals who have shown interest
- Preventing fraud and ensuring platform security
- Managing coach quality and performance
- Protecting our intellectual property
5. WHO WE SHARE YOUR INFORMATION WITH
5.1 Internal Access
Within BECOME, your personal data may be accessed by:
- Assigned coaches: For programme delivery, coaching, and participant support
- Lead coaches: For supervision, quality assurance, and escalation management
- The Founder (Dr Anderson Uvie-Emegbo): For oversight, safeguarding, and programme management
- Administrative staff: For programme administration, customer support, and operational management
- Safeguarding team: For safety assessments and risk management
All internal personnel are bound by confidentiality obligations.
5.2 External Third Parties
We may share your personal data with trusted third parties, including:
5.2.1 Certification Partners
We share necessary information with our certification partner(s) (currently including Nova Business School Africa and any other designated institutions) to:
- Verify programme completion
- Issue certificates
- Maintain certification records
5.2.2 Payment Processors
We use secure third-party payment processors (such as Stripe, PayPal, or similar services) to handle transactions. Payment information is processed directly by these providers and subject to their privacy policies.
5.3 Information NOT Shared Without Consent
We do NOT share the following without your explicit written consent:
- Individual coaching conversations or session content
- Action plans and evidence submissions
- BECOME Stories (unless you choose to publish through BECOME Stories)
- Personal disclosures made during coaching
- Detailed progress reports with sponsors, nominators, or employers
Exception: Aggregated, anonymised reports may be provided to organizational sponsors showing cohort-level completion rates and general themes, with no identifiable individual information.
4. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
- Encryption of data in transit and at rest
- Access controls and authentication systems
- Regular security assessments and updates
- Staff training on data protection practices
7. HOW LONG WE KEEP YOUR INFORMATION
7.1 Retention Principles
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy and to comply with legal obligations.
7.2 Retention Periods
7.2.1 Participants
- Active participation period: For the duration of your programme enrolment
- After completion: Up to 7 years for programme records, certificates, safeguarding documentation, and financial records
- BECOME Stories: Retained indefinitely if you choose to publish through BECOME Stories
- Marketing data: Until you unsubscribe or request deletion
7.2.2 Coaches
- Active engagement period: For the duration of your coaching engagement
- After termination: Up to 7 years for performance records, supervision notes, safeguarding documentation, and financial records
7.2.3 Unsuccessful Applicants
- Participant applications: Up to 2 years (you may be invited to apply for future cohorts)
- Coach applications: Up to 2 years (you may be considered for future opportunities)
9. YOUR RIGHTS
Under UK GDPR, you have the following rights regarding your personal data:
9.1 Right of Access
You have the right to request a copy of the personal data we hold about you. We will provide this information:
- Free of charge (unless requests are manifestly unfounded or excessive)
- In a commonly used electronic format
- Within one month of your request (may be extended by two months for complex requests)
9.2 Right to Rectification
You have the right to request correction of inaccurate or incomplete personal data. We will update your information within one month of your request.
9.3 Right to Erasure ("Right to be Forgotten")
You have the right to request deletion of your personal data in certain circumstances:
- The data is no longer necessary for the purposes it was collected
- You withdraw consent (where consent is the legal basis)
- You object to processing and there are no overriding legitimate grounds
- The data was processed unlawfully
- Deletion is required for legal compliance
Limitations: We may not be able to delete data where we have legal obligations to retain it (e.g., financial records, safeguarding documentation).
9.9 How to Exercise Your Rights
To exercise any of these rights, please contact us at:
Email: info@becomebydranderson.com
Subject line: "Data Protection Rights Request"
Please include your full name, email address or account identifier, details of your request, and proof of identity (if required for security purposes).
We will respond within one month. If your request is complex or we receive multiple requests, we may extend this by two months and will inform you of the extension and reasons.
7. Cookies and Tracking
Our website uses cookies and similar technologies to enhance your browsing experience, analyze website traffic, and deliver personalized content. You can control cookie preferences through your browser settings, though some features may not function properly if cookies are disabled.
8. International Data Transfers
We may transfer your personal information to countries outside your jurisdiction for processing and storage. When we do so, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.
9. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information, please contact us immediately.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. We will notify you of material changes through email or prominent website notices. Your continued use of our services after such changes constitutes acceptance of the updated policy.
13. CONTACT US
13.1 General Inquiries
For any questions about this Privacy Policy or our data practices:
Email: info@becomebydranderson.com
Website: www.becomebydranderson.com
13.2 Data Protection Requests
To exercise your data protection rights (access, rectification, erasure, etc.):
Email: info@becomebydranderson.com
Subject line: "Data Protection Rights Request"
13.3 Complaints
If you believe we have not handled your personal data properly or have violated your rights, you have the right to lodge a complaint with the UK supervisory authority:
Information Commissioner's Office (ICO)
Website: www.ico.org.uk
Telephone: 0303 123 1113
13.4 Response Time
We aim to respond to all inquiries within 5 working days. For data protection rights requests, we will respond within one month as required by law.
16. ACKNOWLEDGEMENT
By using our website, applying to our programmes, or engaging with our services, you acknowledge that you have read, understood, and agree to this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.
© 2026 BECOME by Dr Anderson. All rights reserved.